Annual Meeting Liveblog

Board members present, Cindy, Bill, Karen, Lee, Bruce, Joanne, Sonnie, CJ

1100 -- Food, yummy food.
1125 -- Judith prays us in.
1126 -- Jon outlines the success of the building committee; ramp, mailbox, parking lots, walkways and a need for paint on the Valley Church.
1128 -- Bev from the Hospitality Committee: Christmas Lessons and Carols' success; grateful for Sonny and Bill for their continued coffee providing; Easter Breakfast next--usually run by the "men of the church." Tony volunteered to chair, has done it before. Bean suppers and four coffee hours per year.
1131 -- Sunday School, Chrissie says she still enjoys it. Next fall traveling schedule will require more support.
1135 -- Sonnie's cookbook report. "Mentioning campaign" has worked. Fewer than 50 left to sell. From 560 to under 50. Louis Doe, Cottage Gardens and Eleanor and Anita's have sold them for us. Never too early to think about the Yard Sale, tentatively third Saturday in June.
1138 -- Music: Caroll, speaking on behalf of the choir, "Everyone is so faithful...come hell or high water...don't mind staying." It is outreach for the community. Planning and Easter Cantata Good Friday evening, Lenten Cantata--Seven Last Words of Christ. Will have an organist so Carol can "get up and wave [my] arms." Bev Sperry: bring a friend.
1141 -- Mission Committee, Jan and Tony: "Community Supper has been a tremendous success." Sally and Steve Bush help always and bring other people. Tony: "We show up...We're a part of the meal." The Heifer Project, over 1,000 "arks" in Chile. Consider a Heifer Project contribution.
1146 -- Minister's report, Judith, State of the Church: very good. Solvent. That's good news. Greater visibility; "we are an entity." Need greater visibility. Karin's donation of the piano. Will supply notes as part of the days' blog.
1200 -- Treasurer's report, Bill Robb. Click for last year's budget. 2010 budget attached here.
1205 -- Revised bylaws with Cindy Leavitt, to be attached. Internal control changes to be attached. Bruce Ulrich moved to accept the revised by-laws, Joanne seconded. Unanimously approved.
1215 -- Cindy thanks current board. Bruce and Sonnie will leave the board. Cindy and the board thanked them both. Chrissy Wajer and Cindi Brinkler are proposed new members. Sonnie moved to approve proposed board, Joanne seconded. Approved unanimously.
1219 -- Call for new business. Karen moves to adjourn, Cindy seconds, unanimously approved.
1220 -- Judith closed with prayer.

Board Meeting Notes

Initial Agenda: to be adjusted
1) To ask what the Board wants to do vis-a-vis the by-laws. Is it
enough for you, Cindy, (or me) to read the changes to those assembled?
The revised by-laws had been available for any interested members of
the congregation to read earlier in 2009 at the back of church.

2) To get the Board's opinion/feedback about several different ideas
for a Lenten series of talks.

3) To inform about Easter plans: Maundy Thursday Communion Service;
Good Friday evening cantata presented by Carroll and the choir: "The
Seven Last Words of Christ;" Sunday sunrise service, breakfast,
regular service.

4) Other?

Attendees: Sonnie, Bill, Donna, Cindy, Bev, Lee, Judith and John

I. Approval of November Minutes
Bill; Donna Second. Minutes approved

II. Agenda Additions
A. Coffee maker--blows fuse; use long wall outlet

III. Old Business - None

IV. Minister's Report

A. Education/Presentation
1. Thursday Morning Ladies' Circle (not to be called Ladies' Circle)
a. What do people want?
B. Easter
1. Maundy Thursday Communion, 1. April. 2010
2. Cantata, Good Friday, 2. April. 2010

V. Committee Reports
A. Building Committee
1. Ethan has done a great job with the copious snow.
2. Sonnie asked about an exterior light
3. Bill said heat had been too warm upstairs; keep one downstairs vent open
4. Furnace has been serviced
B. Finance Committee
1. In the black - see attached. Donna moves to accept report; Sonny seconds.
C. Hospitality Committee
1. Easter Breakfast -- Ted Smith has been volunteered to organize.
D. Cookbooks
1. Sonnie: 50 cookbooks left, market saturated; keep it up.

VI. New Business
A. Annual Meeting - draft agenda;
1. Judith asked about order of bylaw changes and new board members
a. New bylaws say one member each from the two constituent groups and the other four members of the church. (Bylaws formerly called for two per grouping.)
B. New Bylaws
1. Will post new bylaws on blog.
2. Judith and Cindy read changes; see link/attached.

VII. Adjournment
A. Sonnie moves to approve; Donna seconds.